Standard 8 - Student

Standard 8 – Student

(Conforms to Standards 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8, 8.9, 8.10, 8.11, 8.12, 8.13, 8.1s & 8.2s)

 

General:

The importance of a student in the framework of a medical college cannot be over emphasized. It is taken as a precious commodity and the entire college functioning in terms of the conduct of medical education and its effectiveness revolve around the student. For this purpose the college is guided by clauses 30 to 33 of PM&DC Regulation of 2012 besides a number of circulars and notifications issued by UHS from time to time.

 

The ingredients of the policy regarding the students cover from the time the student has applied for admission or is referred for admission by the UHS, his/her stay at Avicenna Medical College and till the time that the student graduates and rendered as a contribution in the community of doctors in various healthcare establishments. Thus the salient features of the policy regarding student covers:

  1. Admission in Conformity with rules and regulations in vogue.
  2. Application of students support program as envisioned by the PM&DC.
  3. Counseling of the students to include, psychological, academic and career needs during their stay at the college.
  4. Transparency in sharing students’ performance and results yet maintaining confidentiality.
  5. Confidentiality of the students’ health and medical records.
  6. Students’ representation and participation in various committees to include education committees. The establishment system of the class representatives and channels of communications with the students.
  7. Student feedback on attainment of knowledge base and an efficient system of discrepancy reporting, review and correction.
  8. An efficient policy of funding and facilitating curricular opportunities for students.
  9. Incorporation of students in committees in formulation of educational programs.
  10. Provision of healthcare facilities to all students and sharing of information with the parent/guardian.
  11. A transparent system of tests and examinations and constant sharing process with the student and the guardian of the students’ performance.
  12. Conduct expected of a student as an undergraduate.
  13. Policy on the restrictions placed by the PM&DC in the first two years of Medical Education and transfer policy as defined in the PM&DC Regulations.
  14. Element of student welfare and the creation of suitable infrastructure for disabled.
  15. Abdul Waheed Trust policies of scholarships and finically assisted education to the extent desired by the PM&DC.

 

Admissions in Conformity with Rules & Regulations (Standard 8.1)

Admissions & Studentship

Admissions shall be on open merit and as per PM&DC’s regulations on the subject. All prescribed quotas shall be adjusted strictly within the seats allocated by PM&DC for annual admission and shall meet PM&DC’s admission standards. Screening for infectious communicable diseases shall be done before admission and persons having such diseases will be put on immediate treatment. In the admissions process and throughout study in the institution, there shall be no discrimination on the basis of gender, regional orientation, age, race, creed or national origin. Migration and student exchange policy shall be as laid down in the Pakistan Registration of Medical and Dental Practitioner Regulations, 2008. All students shall display their PM&DC’s student registration cards while in the institution. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 30)

 

Admissions are held from 01 November each year according to schedules published by the University of Health Sciences. Candidates interested in applying for admissions in medical studies at Avicenna Medical College must apply via the University of Health Sciences (UHS), Lahore. As per the Central Induction Policy (CIP), all admissions are conducted by the UHS and therefore, Avicenna Medical College will NOT be taking any application from candidates. Candidates may give their reference for Avicenna Medical College on the UHS Application Form.

 

The following additional information will be helpful:

  1. Candidates are required to submit applications of prescribed Application Form only which can be downloaded from the UHS website: www.uhs.edu.pk
  2. The instructions on the form are to be read carefully by the students before filling the Application Form. In case a student has any doubt, a student can consult a knowledgeable elder. Candidates are advised to go through the Pakistan Medical & Dental Council (PM&DC) admissions, House Job and Internship Regulations 2018 before applying for the admission into private sector Medical / Dental Colleges.
  3. Application form is not to be altered, torn or part any page from the application, even if it is not relevant to the student.
  4. The form must be filled-in by the candidate in his/her own handwriting in BLOCK letters using Blue ink only.
  5. All fields are to be filled-in. Where information sought is not relevant to the student he/she can write N/A.
  6. Cutting /erasing / overwriting is not allowed. Application Forms with cutting/erasing/ overwriting are liable to be rejected by the UHS.
  7. The candidates are required to declare their choices for the particular Private Sector Medical / Dental Colleges affiliated with the UHS, in order of preference, in a space provided for that purpose on the Application Form. Candidates are strongly advised to think carefully before declaring their preferences. Preference once given shall be final and cannot be changed once the form has been submitted. They must write down full names of the college, as per their choice. Abbreviations are not to be used. Students will be considered for those colleges for which they will show their preferences.
  8. The applicant will never be considered for a college which he/she has not written down in the list of choices. The University shall not assign a college by itself if the alternate choices are not indicated.
  9. The applicant is required to opt for medical colleges offering MBBS and dental colleges offering BDS on the same form. He/she cannot submit separate forms for MBBS and BDS.
  10. There are 30 fields in the application form for the applicant to enter his/her choices for the colleges. He/she can therefore, can enter choices as specified by the UHS. However, the applicants are advised not to opt for those colleges where they do not wish to get admission.
  11. Candidates are required to submit single application form for both MBBS and BDS. A candidate cannot submit more than one application form.
  12. Incomplete or unsigned application forms will be rejected by the UHS.
  13. Candidates shall submit their application forms by hand at the University of Health Sciences. Application form received by post shall not be entertained.
  14. The candidates shall submit duly filled application form, according to the notified schedule, at the University of Health Sciences, Lahore.
  15. Three attested copies of matriculation (SSC) result card/certificate. Candidate having foreign qualifications shall provide the attested copies of equivalence certificate issued by IBCC along with the transcripts issued by the examination body.
  16. Three attested copies of HSSC / FSc Premedical result card / certificate/ candidate having foreign qualification shall provide the attested copies of equivalence certificate issued by IBCC along with the transcripts issued by the examination body
  17. Three copies (not to be attested) of provincial/regional admission test result card. The candidates applying for foreign/overseas seats can also provide the attested copies of SAT II / MCAT scores in lieu of provincial / regional admission test scores.
  18. Three attested copies of the domicile of the candidate. Candidates applying for foreign/overseas seats shall provide the attested copies of their valid Foreign and/or Pakistani passport respectively. Dual nationality holders can also provide the copies of NIC/NICOP/POC in lieu of their Pakistani passport.
  19. Four recent color photographs of the candidate (4.5cm high x 3.5cm wide)/ one to be attested on the front the other three on the back.
  20. The candidates whose date of birth is not mentioned on their matriculation or equivalent certificate, shall have to provide their Birth Certificate issued by a relevant authority.
  21. The documents attached with the application form must be attested by a government officer in BS-17 or above.
  22. A photocopy of the filled application form should be kept for future reference.
  23. Applications must ensure that:
    1. The photocopies of attached certificates and documents are taken on A4 size paper only.
    2. The print is clear and legible only.
    3. Both sides are photocopied and attested if the original document is printed on both sides.

 

Processing at UHS:

All applications are processed at the University of Health Sciences and an order of merit made. The University then takes the student preferences and makes list for various colleges. And permits then to contact the students and offer them admissions according to the list sent to them. This process is repeated a number of times as there are a fair percentage of candidates who cannot afford to get admission or who would like to improve their aggregate to secure an admission in a Public Medical College.

 

College Admission Committee:

The process of contacting each student according to the list sent by UHS to a college and sifting from sitting those who are interested from those who are not is done by the College Admission Committee which comprises of the Vice Principal and two Professors from the Faculty.

Once a particular list has been exhausted, the college reports back to the UHS of those who have been admitted. The UHS then replenishes the list for those who may have been upgraded to any other college and those who have declined to take admission for any reason.

 

Admission:

On admission, all candidates are required to pay fees. Avicenna Medical College abides by the PM&DC and UHS regulations in entirety. The following fees are charged:

 

Tuition fee                                                                  Presently Rs. 9,50,000

Admission fee                                                             Presently Rs. 50,000

 

Transport fee & other miscellaneous fees (7 no.s)    Presently Rs. 60,000

 

PM&DC Registration                                                 Presently Rs. 15,000

University registration                                               Presently Rs. 15,000

University dues                                                          Presently Rs. 52,250 (5.5% of tuition fee)

Withholding tax                                                         Presently Rs. 47,500 (5% of tuition fee)

Verification fees                                                         Rs. 3,000

 

Fees can be paid through bank draft, pay order or may be deposited online. A student is considered to have been admitted only after the fees have been received.

 

The level of fees at the time of admission remain unaltered throughout the students’ stay at the college.

 

Detained Students:

Students who for any reason get detained are expected to pay the fees again. However those students who may have been detained for failure and have passed in any of the subjects only pay the percentage of fees for the subject for which he/she has failed. E.g. if a students has failed in all the subjects, he/she will pay full fees and charges again. If a student has passed one out of three subjects he/she will pay 66% of the tuition fee. Where four subjects are involved 25% tuition fee is allocated for each subject failed. All other charges are received in full.

 

Subsequent Fees:

As per the on-going schedule most examinations are held in the month of September/October of each year with the senior classes (4th & 5th year) spilling in to November/December. The college expects all fees to be cleared before the send-up exams and a plausible time frame is 31st July each year.

 

Examination Fees & Others:

Students are expected to pay other fees to UHS and which may include amongst other the following:

  1. Examination Fee: As per rates specified by the UHS (Presently Rs5,750)
  2. Verification Fee: Rs 3000. This is charged by UHS for verification of all certificates are submitted for fresh admission.
  3. Processing Charges: Up to Rs. 2000 if and when demanded by the UHS.
  4. Registration Fees: For the fresh admissions only. UHS would specify each year. Currently its Rs. 15,000.
  5. Photograph Fee: The college has its dedicated photographer. A number of photographs are used every year on various forms for UHS, PMDC and Exam Forms. An expense of Rs.3,000 is expected every year. This would include charges for Student’s College ID Card.

 

Clearances:

The college expects all students to get clearances at the following occasions on the clearance forms especially designed for this purpose.

  1. Every year before being offered for the annual exam
  2. At the time of leaving the college permanently for any reason.
  3. Whenever desired by the college administration

 

Refund:

Refund policy is followed strictly as per PM&DC Regulations which specify the following:

  1. Fresh admissions:
    1. Students who withdraw before commencement or leave within 3 weeks of commencement of classes Full refund except Admission Fee
    2. Students leaving within one month of joining or commencement of classes 50% refund of tuition fee
    3. Students leaving after two months of commencement of classes. No Refund tuition fee for one year only & if Regulation on Migration of PM&DC and the UHS.
    4. Migration/Expulsion etc. no refund of any fees.
    5. Detainees will get a 25% waiver of tuition fee for one year only and if further detained a full yearly fee.

Escalations:

Fee escalations are only possible when sanctioned by the PM&DC. However, the college reserves the right to change other fees to include transport, utilities, breakages and hostel fees etc. without notice in view of rules and regulations.

 

Student Support Program – Application as Envisioned by PM&DC Standard 8.2

PM&DC Regulation demands that up to the extent of 5% students with a total of 25% reduction in their fees be utilized for scholarships for the patients. Avicenna Medical College follows this in letter and spirit. Abdul Waheed Trust; the parent organization that runs Avicenna Medical College and other institutions at the campus, has a standing policy for the free education of the following:

  1. 3 students in every class who are wards of the Shaheeds (Their parent given life for the defense of our beloved country) to be educated free of charge. The nominations are received directly from Welfare and Habilitation Directorate GHQ (W&R Dte GHQ) in every class.
  2. 2 students in every class to be educated free of charge, from amongst the mustahqeen.

By educating 5 students per class free of charge it amounts to giving 20% students up to 25% discount to satisfy the Regulation of the PM&DC.

           

  1. Endowment Fund

Avicenna Medical College also maintains an Endowment Fund where over 10million has been deposited and is being maintained for the benefit of the students. This Endowment Fund is being topped-up on regular basis. This fund is being used for the welfare of the students and the Principal of the college is empowered to take all decisions in this behalf as it has been placed on the disposal of the Principal.

  1. Loans

Minor loans for day to day expenses are given to students who are expected to return the loan within the ongoing session. A maximum of Rs. 3000 can be obtained by any student in a given month.

  1. Discounts

The students have been given a discount of 2% if the fees are paid in time. 

  1. Concessions

Where ever the students are having problems in the payment of dues, the college gives concession in terms of payment period. No penalties are levied on such cases.

 

Student Counseling – Standard 8.3

Academic & Career Counseling

The system of academic advice to students shall integrate with the efforts of Faculty member, course directors, and student affairs officers and the institution’s counseling and tutorial services. There shall be a system in place to assist students in career choice and entry to post-graduate programs. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 31)

 

Background and Purpose of Student Counseling Center

The mission of Avicenna Medical & Dental College Counseling Services is to provide a professional and confidential setting for the psychological, emotional, and developmental support of students as they pursue academic goals and explore personal growth, and act as a resource for faculty and staff to assist with their interactions with students. When this mission is fulfilled, the quality of students’ experience at Avicenna medical & dental college is enhanced, and they are more likely to achieve academic and personal success.

 

Goals derived from Counseling Services’ mission statement:

a. Promote the psychological and emotional wellbeing of students.

b. Enhance students’ academic and personal functioning.

 

Scope of Student’s Counseling Centre:

Avicenna Medical & Dental College Counseling Services provides short-term/brief supportive individual counseling free of charge for currently enrolled undergraduate students of the college and students in the Graduate Programs in Education. Group counseling may also be provided according to students’ needs. These services are provided by licensed mental health professionals and supervised graduate student interns. Services are designed to assist students with a number of concerns and to enhance their ability to be more effective and successful in their academic and personal lives. Due to limited resources, a model of brief, goals-oriented counseling is used by Counseling Services. If a student’s needs extensive evaluation then he will be referred to psychiatry department or in emergency room, depending on need, Referrals will be made with students’ needs in mind, after the approval of counselor, who will follow up with students to assure that a good referral was made.

 

Role and Responsibilities of Student’s Counseling Centre:

  1. Counseling Services provides the following:
  2. Crisis intervention.
  3. Short-term counseling for such matters as: anxiety, depression, loneliness, identity, stress management, time management, disordered eating concerns, alcohol/drug use/abuse, relationship concerns, grief and loss, family stress, sexual orientation, homesickness, college-related transition, developmental issues, and personal growth and development.
  4. Assistance for students who have been diagnosed with one or more long-term psychiatric conditions for referrals to on-campus resources, work on time-limited focused goals, and crisis.
  5. Skills development for academic success, such as coping skills, self-esteem work, stress management, time management, motivational skills, and reduction of performance-related anxiety (such as test anxiety).
  6. Support and brief counseling for students recovering from sexual violence and/or interpersonal violence.
  7. Assessments and referrals to other campus resources i.e. referral to Psychiatry department.
  8. Mental health consultation, education, and outreach programs for students, faculty, and staff.

 

Organization of Student’s Counseling Centre

  1. Director Counseling center
  2. Dean of Basic Sciences
  3. Dean of Clinical Sciences
  4. Counselors

 

Standard Operating Procedures:

Policy on Ethical Standards and Confidentiality

  1. Counseling Services’ professional staff adhere to the ethical standards of their respective professions: National Association of Social Workers (NASW) and the American Counseling Association (ACA). 
  2. Of critical importance to Counseling Services’ mission is maintaining ethical standards relating to the confidentiality of our counseling services. The standard from NASW’s (1999) Code of Ethics relating to “Privacy and Confidentiality” (Ethical Standards 1.07) serves as a general standard for all Counseling Services’ professional staff and interns.

 

Policy on Counseling Services’ Hours of Operation

  1. Generally, Counseling Services is open Monday through Friday from 9:00 AM to 2:00 PM from the arrival of students in new academic session until the end of academic session. Appointments are recommended for all counseling sessions to be sure a counselor is available.
  2. Counseling appointments are made in one-hour increments. The actual length of time for a counseling appointment is 45 minutes.

 

Policy on Eligibility for Services

  1. Currently enrolled Avicenna medical & dental college undergraduate students are eligible to receive services at counseling center.
  2. Although the families and partners of Avicenna medical & dental college undergraduate students may attend occasional consultations together with student who is in counseling at Counseling Services, no ongoing counseling services are available to non-college students.
  3. Counseling Services does not offer court-mandated or forensically oriented services to Avicenna medical & dental college students.
  4. Should a college student require counseling or psychological services beyond those offered by Counseling Services, counselors will work with the student to identify community resources to meet their needs. Examples of services beyond those offered at the center include long-term counseling requiring multiple sessions each week or long-term weekly counseling; counseling for students with active eating disorders that require intensive medical, psychiatric, and/or nutritional services; drug and alcohol assessment and treatment; and other similarly complex services as determined by the director of Counseling Services.

 

Communication between Counseling Services’ staff and the Avicenna Medical & Dental College Deans about Students Participating in Evaluation Sessions

  1. Counseling Services’ staff only provides information relating to student’s sessions to the Avicenna Medical & Dental college deans when students provide their written consent. The only exception occurs when a student presents a clear and imminent danger to self or others—then Counseling Services’ staff actively work with the deans to address the potential danger. Students who decline to provide Counseling Services’ staff with permission to provide the college deans with information relating to their participation in mandated evaluation sessions may face potential consequences from the deans.
  2. When students give written consent to Counseling Services’ staff to relay to the Avicenna Medical & Dental College dean’s information about their mandated sessions, the only information the deans insist on receiving relates to (1) students’ actual attendance for the assessment session(s) and (2) information that has a bearing on students’ danger to themselves or others.
  3. Any communication between Counseling Services’ staff and the Avicenna Medical & Dental college deans about students’ mandated evaluation sessions will also involve the student in question. Thus, for example, the communication may take place during a face-to-face meeting with a dean that also includes the student or may take the form of a telephone call made in the student’s presence by means of a “speaker telephone,” or may take the form of a memorandum reviewed in advance by the student and/or copied to the student.

 

Policy on Services to Imminently Dangerous Students

  1. In managing cases where imminent danger to a student or someone else is at issue, Counseling Services’ staff will act to minimize the danger in consultation with their professional colleagues. Should center colleagues be unavailable, staff will seek professional consultation with other colleagues.
  2. In keeping with professional ethics codes and legal requirements, maintaining the safety of students and others takes precedence over maintaining the confidentiality of clients. Even so, in the event of a necessary disclosure of confidential information, only information vital to contributing to safety will be disclosed, and then only to persons in a position to make appropriate use of the information.
  3. In most circumstances, families of significantly suicidal or dangerous students will be notified of the situation so that they can provide support and help in making decisions about the student. The rationale for notifying or not notifying the deans and families in these circumstances will be carefully documented in students’ files.
  4. Careful and prompt documentation will be made of consultations secured and steps taken to minimize danger.

 

Policy on Documentation of Services and Clinical Files

  1. All counseling services provided to undergraduate students will be documented in student counseling files. “Hard” paper copies of such documentation will be placed in the student files as soon as such documentation is available. There are no electronic files kept by Counseling Services.
  2. All “hard copy” documentation of services and other confidential information will be kept in filing cabinets in a locked room in Counseling Services. No student files will be removed from the premises, unless required by a court order or some other extraordinary circumstance.
  3. Students will complete the New Client Information Sheet at the time of their first session each academic year.
  4. Students will read the Consent for Services form and if in agreement, will sign and date the form at the time of their first session.
  5. Progress notes will be completed within 24 hours of services. Progress notes will include subjective and objective observations, assessment of need, and a plan for future services.
  6. Missed, canceled, or rescheduled appointments require a brief note by the counselor indicating what occurred. If a counselor sends a student a letter or e-mail relating to the appointment, a copy of the correspondence may substitute for the note documenting the missed, canceled, or rescheduled appointment.
  7. Documentation of emergency or other services provided after regular working hours (including any services or consultations accessed by means of the emergency cell phone) will be completed as soon as practically possible, using the “Progress Note” form. The original form will be kept in the student’s counseling file (if applicable).
  8. Documentation of any student’s permission to release confidential information will be made using Counseling Services’ release form. The original will be kept in the student’s counseling file.
  9. Copies of any correspondence (including e-mail messages) with or about clients will be included in student counseling files.
  10. All documentation of services completed by counselors will include a signature block with the documenting counselor’s name, degree, and professional licensure (if any).
  11. Clinical files will be organized in chronological order such that the most current documents will appear “on top.”

 

Procedures for Evaluation of Services

  1. Students attending counseling sessions at Counseling Services will be invited paper-and-pencil Student Satisfaction Survey
  2. The paper-and-pencil survey will be available in Counseling Services’ waiting room.

 

Procedures for Referrals to Health Services for Psychotropic Meds

  1. All referrals from Counseling Services to Health Services for psychotropic medications will be facilitated using the “Medication Referral Form” (see sample in the “Forms” section of this manual). A copy of these completed forms will be kept in students’ counseling files and may serve as an ongoing means of communication between counselors and Health Services providers.
  2. As a rule, evaluations for psychotropic medications will be scheduled with Health Services’ consulting physician. The physician’s appointments typically are 10 minutes in length and are not appropriate for a thorough psychiatric evaluation. The most common counseling referrals to the Health Services’ physician are for medications for depression and/or anxiety.
  3. If a student requires a more thorough evaluation for psychotropic medication, the student will be referred to either a psychiatry practice in the community She may recommend further testing to be completed off-campus for the student. The psychiatric practitioner on campus can be seen at no cost. The student will be responsible for their prescribed medication.
  4. Urgent or emergency evaluations for psychotropic medications that cannot be accommodated using the procedures just described will be referred to the local hospital emergency room.

 

  1. Privacy & Confidentiality of Health Records – Standard 8.4.1:

Avicenna Medical College is guided by the desire of PM&DC and UHS for the maintenance of the privacy and confidentiality of the affairs of the students. For this purpose the college is guided by NASW Code of Ethics. The same are attached as Annexure B to this document. Related forms and handouts are attached as Annexure B. All students are expected to study these in detail.

 

Financial Counseling and Resources

An institution has to provide students with effective financial aid and debt management counseling. The institution shall have mechanisms in place to minimize the impact of direct educational expenses on student indebtedness. Institution shall follow PM&DC’s policy for the refund of tuition fees, and other allowable payments if such an eventuality arises. In case of any dispute regarding refund of fee, the case shall be final and binding on both parties. To a minimum of 5% students in a private college, the institution shall provide scholarship or reduction in fee or free education to selected deserving student with good academic record as determined by scholarship Awarding Committee of the PM&DC which shall co-opt a member from the concerned institution while deciding its cases. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 32)

 

Student Complaints, Health Services and Personal Counseling

Each institution shall have an effective system of personal counseling for its students that includes programs to promote the well-being of students, redress of their grievances, complaints and facilitation of their adjustment to the physical and emotional demands of institution. All complaints by students shall be put up to the Principal or Dean for disposal. MBBS and BDS students shall have access to preventive and therapeutic health services. The health professionals who provide  psychiatric or psychological counseling or other sensitive health services to MBBS and BDS students shall have no involvement in the academic evaluation made available to all students by the institution and all students shall have access to disability and communicable disease insurance benefits if the same is picked up during student ship. Institution shall have policies addressing to prevent students exposure to infections and environmental hazards. Institutions shall follow accepted guidelines in determining appropriate immunizations for MBBS and BDS students. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 33)

 

Co-Curricular Activities:

The institution shall promote the extra-curricular and recreational activities of the students and shall provide and arrange indoor and outdoor sports facilities. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 40)

 

The co-curricular activities at the college campus caters for the following

  1. Masjid affairs
  2. Canteen affairs
  3. Dignitary reception affairs
  4. Events management
  5. College sponsored excursions
  6. Hostel affairs
  7. Debating club
  8. Literary club
  9. Sports
    1. Athletics Club
    2. Badminton Club
    3. Cricket Club
    4. Football Club
    5. Table Tennis Club
  10. Student conduct affairs
  11. Arts and publication
  12. Girls gymnasium
  13. Boys gymnasium

 

Avicenna Medical College conducts supervised excursions and trips for the grooming of the students these include:

  1. Evening trips to include dinners for every class in every session
  2. 1 day excursions in Lahore or within 100kms of Lahore
  3. 5-6 day trip for up to 150 – 200 students to the Northern Areas of Pakistan

 

All trips are supervised by the Class Representatives and are accompanied by the Chairman and the Principal of Avicenna Medical College. Except for the 5-6 day trip, all activities are sponsored and paid for by the college.

 

Student Committees – Standard 8.5:

Each student committee incorporates a number of students who volunteer to run the affairs of the particular co-curricular activity. The committee memberships are updated every year and include representatives from all classes. The following is the list of committees and details are attached as Annexure-C

 

  1. Canteen Committee
  2. Debating Club
  3. Event Management Committee
  4. Excursion Committee
  5. Hostel Committee
  6. Literary Club Committee
  7. Masjid Committee
  8. Publication & Arts Committee
  9. Reception Committee
  10. Sports Committee    
  11. Student Conduct Committee
    1. Athletics Club
    2. Badminton Club
    3. Cricket Club
    4. Football Club
    5. Table Tennis Club
  12. Student Conduct Committee

 

Funding & Technical Support:

Avicenna Medical College bears all the expense of all co-curricular activities, the following amongst others are the areas normally covered by the college:

  1. Provision of transport for all activities
  2. Provision of funds
  3. Provision of technical support in terms of coach/expert
  4. Provision of equipment and maintenance
  5. Transparency in programming and upkeep

 

Student Health Programs

From amongst the proceeds of transport and miscellaneous fees, the college affords free medical treatment both in the outdoor as well as well in the indoor to include all operative procedures. Full cover of medicine is provided to all students. Day scholars and hostelites are treated alike and they enjoy full medical cover. The following are the guidelines for those who are unwell:

  1. The margin of 25% of absence in theoretical, lectures, practical classes and demonstrations and in hospital practice is intended to cover absence only on account of sickness, special emergency or participation in research electives considered justifiable by the head of the institution. A written application should be sent to the head of the institution by the student or his/her parent of guardian on the morning of the days of absence, reporting his/her illness or cause of absence. Medical certificate from a professor status clinician should be attached. The students shall also be required to report sick at the Avicenna Hospital.
  2. Any student, day scholar or hostelite can report sick at any time with the permission of any HOD, COO or the Chairman’s Office. On reporting sick the students will:
    1. If admitted in the hospital, remains admitted till recovery.
    2. If given OPD treatment, get the prescription slip signed from the COO or the Office of the Chairman and get medicine issued. The students shall have to re-seek permission to report sick for the second consultation.
    3. Medicines/stores both for indoor cases and OPD will be provided by the collge. No cosmetics, sprays or inhalers shall be prescribed / issued.
    4. No student shall be sent home or hostel for rest. The college follows a very clear policy – i.e. the student remains admitted in the hospital for the rest period.
    5. Referral for the consultant is made on a specified form available in the admin office.
    6. Day scholars getting rest / prescription from a consultant other that from Avicenna Hospital will have to get the same approved from the clinical faculty at Avicenna Hospital.

 

Confidentiality of Student Record

  1. It is the responsibility of the institution concerned to keep the student records confidential and available only to members of the faculty and administration on a need to know basis. Laws concerning confidentiality of record need to be kept in view. Students are to be allowed to review and challenge their records if there is a valid reason for it (Authority – The Gazette of Pakistan 26th January 2012 – Clause 37)

 

Confidentiality of Student Health Record

            All students are put through a baseline medical examination involving the following:

  1. Medical Examination
  2. Diagnostics to include
    1. Hepatitis B
    2. Hepatitis C
    3. Liver Function Test
    4. Renal Function Test
    5. Complete Blood Count
    6. Urine Routine Examination
    7. ECG
    8. X-Rays

Student record is kept totally confidential and it is not shared at any level. During the stay of the student at Avicenna Medical College, periodic tests are conducted to update the students’ record. Parents/guardians are kept informed about the students’ health.

           

Discipline – Standard 8.8, 8.10:

UHS Statues and Regulations on Enforcement of Discipline:

The University of Health Sciences has promulgated a regulation for the enforcement of disciplines vide their regulation UHS/Reg-16/1052 of 6th April 2016. The following offences have been identified.

  1. Attempt to disrupt teaching exam or administration.
  2. Cheating
  3. Damaging and defacing property
  4. Ragging
  5. Defecting of library books
  6. Unauthorized entry / occupation of hostel
  7. Immorality and harassment
  8. Any act prejudice to the good order and college discipline
  9. Being disrespectful to a member of the faculty

Punishments could include:

  1. Written warning
  2. Summoning of parents to the college
  3. Fines as determined by the discipline committee
  4. Turning students out of class
  5. Suspension for 4 weeks
  6. Monitoring of conduct – if no improvement then expulsion or rustication
  7. Withdrawal/expulsion/rustication for 2 years through the disciplinary committee

 

Offenses & Punishments:

  1. Avicenna Medical College has a conservative setup and atmosphere where the regime is preventive/corrective and not punitive. Cheating, stealing and telling lies are taken to be most serious of the crimes and could be severely punished. For this purpose, the College has its Honour Council which is composed of 7 student judges and is headed by the chief student judge. Offences committed would be referred to the Honour Council and any punishment awarded would be acknowledged by the administration and action is taken.
  2. Additionally, for all such offenses that occur in the institution, attached hospitals and hostels premises, head of the institution may at his discretion refer the case to the disciplinary committee of the institution, which shall be appointed by the Academic Council from time to time. This Disciplinary Committee shall have the power to interview any student or students or any member of the staff or any member of public and is empowered to send its recommendations to the head of the institution who may or may not seek the ratification of these recommendations by the Academic Council.
  3. After considering the recommendations of the disciplinary committee, disciplinary action by the head of the institution against the students committing an offence might take one or more of the following forms depending upon severity of the offence.
    1. The student may be asked to tender an apology, verbal or written. This shall be placed on the student’s record.
    2. A student may be placed on probation for a period up to three months. If during the period of probation, he/she fails to improve his/her conduct, he/she may be expelled from the institution.
    3. A student may be fined up to Rs. 50,000
    4. Scholarship may be suspended or stopped (this action shall surpass all agreements).
    5. A student may be suspended from the institution roll for a period determined by the Head of the Institution.
    6. The student may be expelled from the institution for a period determined by the head of the institution on the recommendation of the disciplinary committee.
    7. The student may be forcibly migrated to another medical/dental institution of the province.

 

Punishments:

The following punishments may be awarded:

  1. Coming late to class: Rs. 500
  2. Absence without leave: Rs. 1000
  3. Two days absence without leave: Rs. 2000
  4. Consecutive 3 days absence: Rs.3000 and temporary suspension
  5. Bunking a period: Rs. 1000
  6. Bunking a day: Rs. 2000
  7. Minor case of indiscipline Rs. 5000
  8. Moderate case of indiscipline: Rs. 10000
  9. Major case of indiscipline: Rs. 50000
  10. Very major case of indiscipline: suspension / expulsion from the college.

Note: above penalties are in addition to the negative marking the student shall be subjected to in case of the following:

  1. Missing a grand test/pre-test/revision test
  2. Not depositing the assignment on time
  3. Bunking /missing morning/evening ward class

 

Minor Punishments:

The following minor punishments could be awarded.

  1. Extra coaching class – 1 to 2 hours.
  2. Inclusion of name in white/pink list.
  3. Bar on visiting city.

 

Regulations Relating to Expulsion:

Expulsion whenever imposed on a student shall mean the loss of a specific duration of studies as determined by the head of the institution and will mean his/her being debarred from the University Examination during the period of his/her expulsion. Examination period shall be taken as absence. Expulsion involves:

  1. A student expelled form an institution shall not be readmitted.
  2. Cases of expulsion shall be reported to the University by the head of the institution concerned for registration and notification.

 

Student Code of Conduct – Standard 8.11:

Behavior and Discipline (1) The institution shall ensure that the learning environment promotes the development of explicit and appropriate professional attributes (attitudes, behaviors, and identity) in the students.

(2) The institution shall lay down and publicize to all faculty and students its standards and procedures for the evaluation, advancement, and gradation of its students and for disciplinary action. There has to be a fair and formal process for taking any action that adversely affects the status of a student.

(3) No political activity, in any form is to be undertaken by a student or a faculty member. PM&DC shall take serious action against perpetrators including debarring him from medical and dental education anywhere in Pakistan. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 39)

 

Conduct of Classes: the conduct of students in the class has to be of a very high standard. The college lays a lot of emphasis on classroom conduct where the following is expected from the student.

  1. Extend a high level of courtesy to all faculty members
  2. Do not leave the class without permission from teacher or during the period.
  3. After assembly, the roll call sheet will be circulated and verbal call will be made. Be nice and courteous in one’s response. Mark your biometric attendance on the revolving biometric machines and do no delay the process.
  4. Sign against your name. make sure you do not make any signs anywhere since that will amount to breach of discipline.
  5. Attendance sheet is an accountable document which is archived as a record. Tempering of sheet, proxy, making signs, writing messages is strictly prohibited and is punishable.
  6. Do not remain in the lecture hall after the period has finished.
  7. Do not take any eatable, water, drinks, gums etc. to the class. This is punishable with a fine of Rs. 500 per occurrence.
  8. Throwing paper, refuge/garbage, wrappers is an offence. The student would usually be asked to remove such a trash in person and be fined.
  9. Student will not leave their bags, books or belongings in the class. There is no concept of fixed seats. Students shall keep their stuff in their respective lockers. The administration shall not be responsible for any thefts etc. taking place from unattended bags.
  10. All students will start occupying the seats from the front, and vacant seats, if any shall be left in the rear.
  11. Mobile phone jammers shall be switched on before the lecture and switched off after the lecture.
  12. Students shall not visit the washroom during lecture timings. Students are expected to adopt acceptable social habits.
  13. Doors of the lecture theatre will remain locked when not in use. Lecture theatre attendant is responsible for locking of all doors when all students have moved out.

 

Conduct in Hospital:

Students attending the hospital are expected to abide by certain established norms of discipline. While at the Hospital, all students come under the respective HOD on the clinical side, who shall be responsible for the maintenance of discipline and good behavior. The HODs are empowered to use all means available at their disposal for the same and could;

  1. Debar the student from attending one or all departments of the hospital for a period of 7 days. For these days the student shall carry out Extra Coaching Class for the period plus two hours extra for a period of 6 days.
  2. Impose fine of up to Rs. 5000
  3. Refer the matter to Discipline Committee
  4. Refer the case to the college administration for psychological evaluation/psychiatric evaluation of the student.
  5. Award extra coaching class for a period of 7 days for 1 to 2 hours depending on the severity of offence.
  6. The students shall be properly dressed with white overalls(coats). They shall carry necessary diagnostic sets as may be required by the relevant department.
  7. High moral character us expected 24 hours while at the hospital for duty learning. The administration shall not tolerate and breach of discipline in any form or manner.
  8. Students are expected to be courteous with the patients and attendants. Do not get ‘pally’ with the attendants as this would be detrimental to the interest of student.
  9. Students shall not wear any dress which could be termed as attractive.

 

Hostel Discipline:

The following rules govern the hostel discipline:

  1. The warden is responsible for maintenance of proper discipline in the hostel.
  2. No gathering or celebration of boarders shall be allowed in the hostel premises without prior permission from the warden and administration at one day’s notice.
  3. Every part of the hostel premises shall be open for inspection to the hostel and college authorities.
  4. Furniture must not be shifted from one room to another.
  5. All damages shall be repaired at the expense of the boarders responsible for the same.
  6. No religious ceremony likely to injure the feelings of other boarders shall be performed in the hostel.
  7. No boarder shall indulge in any amusement which disturbs other boarders.
  8. Every boarder shall be in his room by 10:00pm (except who are on night duty in hospital. The assistant warden will inspect the hostel at 09:30pm. Any boarder, who wishes to stay out after this time, shall take prior permission from the warden. Latecomers after the roll call will first report the assistant warden of their hostels before going to their rooms. Infringement to this rule will be considered as a serious offence.
  9. Any boarder found guilty of persistent violation of rules shall be expelled from the hostel by the warden. No boarder shall stay out for a night or spend the weekend without prior permission of the warden.
  10. Spitting in public or private room, in verandas or on the stairs is strictly prohibited.
  11. All waste papers and refuse must be placed in the dust bin, baskets etc. likewise, students are not allowed to take wrappers, bottles, eatables and the like inside any class, lab, lecture theaters, library or any other location. Violation of this rule shall entail a fine of Rs. 500 per occurrence.
  12. Defacing walls and fixtures are strictly prohibited.
  13. All cases of sickness must be reported to the assistant warden at once for necessary action, who may intimate the fact to the warden.
  14. Boarders are warned against interfering electric fittings.
  15. The use of liquor and other drugs of addiction in the hostel premises is strictly prohibited.
  16. Any kind of weapons are strictly prohibited; defaulters shall be rusticated.
  17. Any student who is absent from hostel without permission will automatically forfeit his allotment in hostel. Warden will open his room; store the belonging in the store room after making an inventory.
  18. If a student is unable to occupy his allotted seat in the hostel by the notified date, his allotment will be cancelled.
  19. No student is allowed to have any political affiliation; any student involved in such activities is liable to be expelled from the hostel. No political gathering in the form of welcoming parties to new first year classes in hostel is allowed. Like-wise the college rules do not allow ragging or subjecting the first year to torturous behavior.

 

Special Rules for Female Students:

The following are some rules specific for girls:

  • Parents or guardians are required to send a signed list of relatives who may visit their daughter.
  • Students may receive authorized visitors on specified timings on designated days. At other times, visitors may be received only with the written permissions of warden. The visitors will be seated in the reception room and will not be taken to living rooms.
  • All applications for leave must be submitted to the warden, 24 hours before the date of leave. No students shall leave the hostel unless application is sanctioned.
  • All students are required to take meals in the dining rooms. Cooking or eating food inside the room is not allowed. No dishes belonging to the mess will be carried to the room.

 

Academics & Examinations – Standard 8.4.2:

 

Class Examination:

  1. Avicenna Medical College has an elaborate exam and test schedule in-line with its aim of making students meet success thereby protecting the parental funding.
  2. Exams/tests are of the following categories:
    1. Early session exam; conducted after 25% of the curriculum has been covered.
    2. Mid-session exam; conducted after 25% of the curriculum has been covered.
    3. End session exam; conducted after the complete syllabus is covered.
    4. Send-ups; as a prelude to the professional exam.
    5. Grand tests; these are designed to be held on completion of each topic or sub-topic and are aimed at building of concepts and revisions of the topics. These are a logical follow up of a lecture, practical, tutorial class and pre-test.
  3. All exams and grand tests form the basis of internal assessment.
  4. Supplementary to each of the exams could be held depending on the performance of the students as per decisions of Academic Council.
  5. Revision tests are designed to enable exhaustive study and are mandatory.

 

Conduct of Exams/Tests:

  1. Conduct of all exams/tests is strictly as per UHS standards. MCQs, BCQs, SEQs, OSPE and Practicals are held for all subject.
  2. Generally, there are two grand tests every week and held at any time during the week as per the scheduled date. Over a period of time tests have been held on Mondays – Fridays – however there are no fixed days.
  3. Tests are held in Exam Halls. The following should be noted in particular:
    1. Late comers are barred from appearing in the paper. (they may be given 25% time for MCQs)
    2. Attempt to look around and cheat attracts disciplinary action and fine.
    3. Students are expected to be properly dressed. Any student violating the dress-code is not allowed to appear in the exam/test.
    4. Students are required to bring their pencil/pen sets and all other stationary items.
    5. Students should not carry notes, books, and scrap papers to the Hall or Lab during exam. Any student found in possession of cheating material shall be proceeded against with disciplinary action.

 

UHS Academic Criteria:

  1. UHS demands at least 50% pass marks in all tests/exams. The college prepares its students for this criterion and follows a pattern of Grand Tests and Examinations, the results of which are used to determine whether or not a particular students meet the UHS criteria.
  2. The requirement is to pass in 50% of all tests and 50% of all exams with at least 50% marks. The UHS system also demands that every student has to pass separately in theory and practical.

 

UHS Attendance Criteria:

  1. UHS demands minimum 75% attendance and that only in very deserving circumstances will a student be given leave for sickness etc.
  2. Any student not having 75% attendance shall be suspended from the college and will not be offered for the annual prof. exams.
  3. The University of Health Sciences in their syndicate meetings of 2019 have specified the following attendance and performance criteria in addition to the above:
    1. Attendance to be 80% and above. Colleges not to refer cases of short attendance for the annual and supplementary examination.
    2. Students must pass the sendup examination of a particular subject with at least 50% marks
    3. Students to get clearance on the payment of fees and other charges before they are referred for the examinations.
    4. Detained students to attend the college for the subject/subjects in which they have failed to the extent as mentioned above. The concept of preparatory leave is not allowed

 

Self-Study Classes:

  1. Avicenna Medical College follows a dedicated self-study program which is based on the formulation of lists depending on the performance of students. Generally, the system as follows.
    1. Passing in more than 75% tests / exams – name is included in Green list.
    2. Passing in more than 50 but less 75% - name is put in the White list.
    3. Passing in less than 50% of tests /exams – name is put in pre-designated areas. Pink List.
  2. Attendance to self-study classes which start in the evening and is compulsory for all. Students who are on the green list, study on their own in their rooms. The white list will study for 2 – 2 ½ hours in pre designated areas. Pink list students will study for additional 3 hours – as it is proportionate to their weakness in academics.
  3. Exemption form the self-study program can be given to day scholars only against an undertaking from the parents that they shall be responsible for the performance of the student and that the college shall have the right to withhold the name of student from the annual exam in case the student fails to meet the UHS criteria given above.

 

Reference to Prof. Examination:

  1. The college follows an exhaustive system of assessment that is aimed at filtering out the unsuitable candidates from those suitable to appear in the annual prof exam. The following tests / exams form a part of assessment.
    1. Tests
  1. Grand test
  2. Revision test
  3. Stages
  4. Sub-stages
  5. Practicals
  6. Notebooks, copies and ward books.

All Students are expected to pass in 50% of the above with at least 50% marks to quality.

Examinations

  1. Early session exam
  2. Mid-session exam
  3. Late session exam (if held)
  4. Send-up exams
  1. The college completes studies almost 90% curriculum by the mid-session exam. These are held in July each year and by virtue of the timings and examination schedule, the college assessment of mid-session exam is valid for the reference for annual prof. exams with at least 50% marks to quality for the prof. exams.
    1. Examination forms of students who have secured UHS/PM&DC criteria shall be sent after the mid-session exam. Meeting the UHS/PM&DC criteria entails achievement of a result in which the students have passed at least 50% tests and examinations with at least 50% marks.
    2. Delayed forms of students who have failed to qualify will be withheld till they have passed the send-up or the late session (if held). Those who have not been able to secure the criteria will not be allowed to appear in the annual prof exam.
    3. All results are shared with the students and the copies of the results are sent to parents. The college maintains that it is the students’ responsibility to liaise with the parents on the result issue, even if the college has sent the result to the parents by mail.
    4. Students who are not likely to achieve the criteria shall be produced before the academic council, who shall discuss each case and decide whether the students be allowed to appear in the prof exam or otherwise. The council may make committee to reach to a decision. The decision of the academic council shall be final.

 

Books:

  1. The college allows only the prescribed books to be studied, augmentation if any shall only be done if approved by the Academic Council.
  2. Books are available at eh college book shop. Students are not allowed to consult guides, summaries, notes or any other non-prescribed material. UHS syllabus/curriculum bears a list of recommended reading material – this is a guide of what books you should have.
  3. The students of first year (on induction) could by packs of books prepared for their convenience. These books are at the normal market rates. Students are however at liberty to buy books from any other source aswell.
  4. All students are advised to buy the latest edition since periodic research is incorporated in fresh editions.
  5. The college discourages students from studying notes, pirated versions and guess books. And concise editions. The UHS prof papers are set from the prescribed books only. Students who study notes, concise editions usually end up in failure especially in MCQs/BCQs.

 

Confidentiality of Academic Record:

Avicenna Medical College prepares and maintains complete academic and academic performance record of all students. Various tests and examinations that are held include:

  1. Grand test
  2. Revision test
  3. Stages
  4. Sub-stages
  5. Practicals
  6. Early session exams
  7. Mid-session exams
  8. Late session exams
  9. End-session exams
  10. Send-up exams
  11. Notebooks, copies and ward books.
  1. The college maintains complete record of the result sheets of the above tests and exams and these are totally confidential and are not shared with any other or unconcerned department. The results are however sent to the parents in the following forms.
  1. Dedicated SMS to the parent or guardian
  2. In the form of session report for all session exams
  3. As a special report for the weak students

 

Appearance Before the Academic Council

  1. Since the academic council meetings are held in every session, it’s the college directive to all departments that a presentation be given on the performance of the student in the tests enumerated above.
  2. These successions are held for each class and the departments are required to give the progress of accusation of knowledge and skills for the class in comparison with the previous classes. The departments are also expected to highlight the students who are weak and also those who are very weak and not likely to improve. All the weak and very weak students are kept at hand during the Academic Council session and they are produced before the Academic Council so that they could be questioned by the council members. The students are allowed to voice whatever reasons they may have to include if they are not satisfied with the system of instructions or any other problem they may have. However such students are those who have been warned over a period of time besides being made to sit and study in the evening in the Evening Classes and Study Support Classes.
  3. The students are questioned as to the reasons of their poor performance. The faculty present at the Academic Council then advises them of the importance of focus on studies. The academic council then in a close meeting decides on the disposal of each case and sanctions the contact with the parents about the student’s performance.
  4. Parents are sent the results of all the tests and session reports along with a warning letter regarding the student’s performance and the likelihood of his/her not being referred for the annual examination. The documents are shown to the student before they are sent to the parents and acknowledgement of the process documented in the form of students’ signature for having “Received and Understood” the contents of the documents being sent to their parents.

 

Confidentiality:

  1. All answer sheets of MCQs and SEQs, OSPI sheets and other mark bearing activities are stored in security rooms for a period of 1 year and are only disposed-off after the annual examinations and the final disposal of the student based on his performance.
  2. All results for every examination are collated and converted into books and stored in the college archives for a period of 3 years.

 

Review and Redress:

The college has an efficient system of review and redress wherein any student can fill up a readily available form (attached as Annexure-D) and get sanctioned for the review for the examination or any of the test that he/she has appeared in within 7 days of the declaration of the result. The student is then sent to the concerned department where a member of the faculty allows the student to watch the details of marking and briefs the student on the mistake he/she has made and how best these could be avoided in the future. This review and redress is in addition to the “key discussion” which is held after each test so that the students are given feedback or they can see themselves the mistakes they had made.

 

Student Feedback and Review – Standard 8.8:

At Avicenna Medical College, the student is given the maximum importance since any feedback from the students helps to review the policies, curriculum, system of assessment and scheduling to achieve total student satisfaction. For this purpose the student body which consists of the following student representative is involved at various levels for their vital input. Avicenna Medical College has a policy and system of Class Representatives and there are four representatives from each class as follows:

  1. Class Representative – Boys
  2. Class Representative – Girls
  3. Class Representative – Day Scholar Boys
  4. Class Representative – Day Scholar Girls

 

The class representatives are involved at the following levels for their input:

  1. Formulation of results
  2. Framing out the classes for the weak (Pink List)
  3. Formulating the list of weak students for the evening support classes
  4. Help to the students for the transparent conduct and marking of various tests and examination answer sheets
  5. Arranging answer sheet examinations for the students who are not satisfied with their marks/score.

 

Formulation of Results:

After the papers have been marked, the results are deposited by the concerned department to the Department of Medical Education. The class representatives are responsible to take copies of the results after the result has been made public by the Chairman of the Institute, and inform the students about their results while placing copy on the class notice board.

 

Pink List:

Avicenna Medical College since its incept follows a policy of support to the weak students. The list of students who have to attend the evening classes is normally dubbed as Pink List. This pink list is framed by the students and only those students are habitual failures and do not improve are made to study for 2 to 3 hours. This is usually done by the students body who keep all the results before them and put the names of students who have failed in more than half the number of tests and examinations conducted.

 

Evening Support Classes

Avicenna Medical College holds evening support classes for the first 5 months of the every session. Thus the classes start some times in the month of December and continue till end May in the session. The aim of the evening support classes is to revise the lecture etc. that has been delivered the same day so as to enable the students to develop their concepts. These support classes are conducted by dedicated lecturers or bright senior students who have achieved distinction in the subject from the UHS. Evening support classes are mandatory for the entire class and are discontinued only when it  has been ascertained that the students have been able to develop the concepts of a particular subject.

 

Marking of Test and Transparency

Students are free to voice any concern on the quality of marking of the answer sheets pertaining to the tests and examinations. Any student who feels aggrieved has to fill up the Review Form in which he just mentions the subject and desires review. The form is attached as Annexure-D. Request for examination of the answer sheets are promptly approved by the Principal or the Chairman of Avicenna Medical College.

 

Faculty Performance

It is not uncommon for the Chairman or the Principal to consult and encourage the students to speak up their mind about any dissatisfaction they may have because of any compromised faculty performance. The faculty gives feedback on class discipline and conduct on a form attached as Annexure E to this document. The Chairman as well as the Principal take immediate action and ensure the immediate student satisfaction. This is besides a routine evaluation of the faculty by a team who keep the Principal informed as per details given in Annexure-F.

 

Programs and Scheduling:

Purely from the point of view of convenience and to avoid frequent changing in the programs, the test schedules, examinations schedules and the quantum of the syllabus in a particular test/exam is made in consultation with students. For such a program 5 weak and 5 top students come with the class representatives to give their input for better performance of the students. Inputs normally are received in terms of a quantum of syllabus, topics and timings. Since these are made in consultation, there are little or no changes subsequently.

 

Migration / Transfers - Standard 8.12:

Migrations are dictated by Rules and Regulations on Migration of PM&DC and the UHS. Whereas no refunds are made, the decision to allow migration is the prerogative of the college authorities. However, any student can claim his/her right to migrate if he/she pays the tuition fees of the remaining years thus avoiding loss of revenue to the college.

 

Special (Disabled) Students:

Over a period of time, Avicenna Medical College has encountered students who require special facilities at the college because their ailments. The college has a standing procedure for the medical checkup of all students who get admitted, however certain ailments are noticed after the student has given indications thereof during his/her stay at the college. The college has set about to make arrangements to facilitate students who may be suffering from ailments discussed as under:

  1. Physical handicap / body deformities
    1. Ramps have been provided in all the buildings to facilitate the use of wheelchair.
    2. Lifts are available in the hospital for all floors. The lift in the hospital is used for the college as both are connected through a bridge.
    3. Hand railings are provided on all stairs and ramps.  
  2. Weak/defective eye sights

Front row chairs are reserved for students who may have eye defects or eye sight problems.

  1. Psychotic / schizophrenic behavior

The Department of Psychiatry and Behavioral Sciences is kept in the loop and all odd students’ behavior are reported to them for investigation and advice. Parents are contacted and the issue discussed and documented. The entire proceeding is kept confidential and no third person is allowed access to the information.

Avicenna Medical College has all the equipment and expertise to treat cases mentioned above. All treatment is provided free of charge, however parents are at liberty to get their student treated from anywhere that satisfies them.

 

Scholarship Criteria – Standard 8.2s:

PM&DC Regulation demands that up to the extent of 5% students with a total of 25% reduction in their fees be utilized for scholarships for the patients. Avicenna Medical College follows this in letter and spirit. Abdul Waheed Trust; the parent organization that runs Avicenna Medical College and other institutions at the campus, has a standing policy for the free education of the following:

  1. 3 students in every class who are wards of the Shaheeds (Their parent given life for the defense of our beloved country) to be educated free of charge. The nominations are received directly from Welfare and Habilitation Directorate GHQ (W&R Dte GHQ) in every class.
  2. 2 students in every class to be educated free of charge, from amongst the mustahqeen.

By educating 5 students per class free of charge it amounts to giving 20% students up to 25% discount to satisfy the Regulation of the PM&DC.