Standard 9 - Faculty

Standard 9 – Faculty

(Conforms to Standards 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.8, 9.1s, 9.2s, 9.3s & 9.4s)

 

General:

Avicenna Medical College has a host of faculty as required vide Criteria for Recognition and Regulation of 2012 of PM&DC. Whereas the number and type of faculty specified is available in the said regulation as Para 25 to 29. These are mandatory clauses and are reproduced below for perusal. Also connected with this is Para 20 which gives the requisites of the Principal or the Dean of the institution.

 

Principal or Dean or Vice chancellor

The chief official of the institution shall usually holds the title "Dean," or "Principal" or "Vice chancellor" and shall be appointed as per Council's eligibility criteria. He shall have financial autonomy, as decided by the governing body. He may have authority and control over the attached teaching hospital and may function as its chief executive also. He shall have ready access to the university authorities and the governing body and other officials as are necessary to fulfill the responsibilities of the dean's or Principal's office. There shall be clear understanding of the authority and responsibility for institution's matters along its hierarchy. He shall be responsible for discipline in the colleges and shall take steps to prevent harassment of faculty and students and ensure that there is no ragging. He shall ensure that the faculty and students get opportunities and time for research. He shall ensure development of faculty by making available appropriate opportunities. He shall be responsible for ensuring compliance of all Council's regulations and for the supply of correct information as and when required by Council. Any default in his duties, once reported by Council to the governing body shall make him un-suitable to hold office. The governing body shall then appoint a new "Dean," or "Principal" or " Vice chancellor" as the case may be, after due process. (Authority PM&DC Regulation 2012 – Clause 20)

 

PART VII - FACULTY

Faculty Registration

The faculty shall be as defined in the Pakistan Registration of Medical and Dental Practitioners Regulations, 2008 and appointed in accordance with the regulations of the Council. The faculty shall be registered with Council and only that registered faculty shall be acceptable as faculty. The faculty shall display his valid faculty registration card on his person and copy of his Council registration certificate at his place of duty. (Authority PM&DC Regulation 2012 – Clause 25)

 

Faculty Objectives

  1. The Institution's faculty shall understand and deliver the objectives 'of the educational program according to the curriculum laid down by the Council. The objectives are to serve as guide for delivery of the Curriculum content and provide the basis for evaluating the effectiveness of the educational program in order to achieve the defined competencies of the graduates as laid down by the Council.
  2. The objectives of the educational program are to be stated in outcome-based terms that allow assessment of student progress in developing the competencies that the Council and the public expects out of a' registered practitioner. The academic council shall exercise oversight to assure that the faculty defines the types of patients and clinical conditions that students have to encounter, the appropriate clinical setting for the educational experiences and the expected level of student responsibility. The faculty has to monitor student experience and modify it as necessary to ensure that the objectives of the clinical education program are met. The objectives of the educational program have to be made known to all MBBS and BDS students, the faculty and others with direct responsibilities for MBBS and BOS student education.

(Authority PM&DC Regulation 2012 – Clause 26)

 

Service Policies and Career Planning and Progression

  1. In the private sector no faculty shall be over the age of seventy years unless granted status of Professor Emeritus by the affiliating University. There shall be clear policies and terms and conditions of service for faculty appointment, renewal of appointment, promotion and progress, granting of tenure, and dismissal. These policies shall be clearly communicated to the faculty at the time of appointment. On regular intervals, faculty members are to receive written information about their responsibilities, lines of communication, privileges and benefits, if relevant, and the policy on institutional practice earnings. An institution shall have policies that deal with circumstances in which the private interests of faculty members or staff may be in conflict with their official responsibilities.
  2. The institution shall provide the faculty regular feedback on its academic performance and their progress toward promotion. Feedback shall be based on information provided by students, departmental leadership or, if relevant, other institutional leadership. Opportunities for professional development are to be provided by the institution to enhance faculty members' capacity and skills and leadership abilities in education and research. The institution and University shall ensure registration of its faculty with the Council and submit to the Council the details of available teaching staff with documentary evidence and their appointment, income tax deduction certificate and place of previous appointment and resignation (in case he has been in any other institution previously). Female faculty shall have flexible timings, which shall be communicated to the administration from time to time
  3. Health insurance is to be made available to all faculty by the institution, and the faculty shall have access to disabi1ity and communicable disease insurance benefits if the same is picked up during employment. Institution shall have policies addressing to prevent faculty exposure to infectious and environmental hazards. Institutions shall follow accepted guidelines in determining appropriate immunizations for faculty.

(Authority PM&DC Regulation 2012 – Clause 27)

 

Number, Qualifications, and Functions of the Faculty

The recruitment and development of an institution's faculty shall take into account its mission, the diversity of its student body and the population that it serves. The number of faculty members and ancillary staff in the subjects of basic sciences and in the clinical disciplines, to meet the needs of the educational program and the other missions of the medical institution, shall be as set out Appendix-VII. In determining the number of faculty needed for the educational program, institutions shall consider that faculty may have service responsibilities other than its academic program as in the clinical sciences, the number and kind of faculty appointed shall also relate to the amount of patient care activities required to conduct meaningful clinical teaching across the continuum of medical and dental education. Persons appointed to a faculty position have to demonstrate achievements commensurate with their academic rank. A faculty member or consultant who attends duty or call after midnight shall not be required on duty next day before midday.

(Authority PM&DC Regulation 2012 – Clause 28)

 

Effective Teaching

Effective teaching requires knowledge of the discipline and an understanding of curriculum design and development, evaluation, and methods of instruction, Faculty members involved in teaching, course planning and curricular evaluation shall possess or acquire expertise in teaching methods, curriculum development, program evaluation, and student evaluation. Such expertise may be supplied by a department of medical and dental education or by faculty or staff members with backgrounds in educational science. Faculty involved in the development and implementation of a course shall be able to design the learning activities and corresponding evaluation methods (student and program) in a manner consistent with the institution's stated educational objectives and sound educational principles. Community physicians aiding the faculty shall serve as role models for students, and provide insight into contemporary practical methods of providing patient-care. Faculty members shall have a commitment to continuing scholarly productivity characteristic of an institution of learning. To ensure adherence to the standards of the Council, the following amongst others, shall be the parameters, namely:

  1. Documented participation of the faculty in professional development activities related specifically to teaching and evaluation; and
  2. Evidence that faculty members knowledge of their discipline is current.

(Authority PM&DC Regulation 2012 – Clause 29)

 

Behavior and Discipline (3) No political activity, in any form is to be undertaken by a student or a faculty member. PM&DC shall take serious action against perpetrators including debarring him from medical and dental education anywhere in Pakistan. (Authority – The Gazette of Pakistan 26th January 2012 – Clause 39)

 

Faculty Qualifications:

The qualification of the faculty have been revised from time-to-time. The 2012 Regulation was revised in 2017 then again in Sep 2018 and these bear the qualifications for each post and the conditions affecting their promotion and retention. A list of the qualification, experience, training and the quantum of research work required for faculty at Avicenna Medical College is attached as Job Specification List Annexure-A.

 

The details of the requirements for faculty were received from PM&DC vide letter No. PF.1.G-2017/(RC)/PMDC Regs-2018/1234 and are attached as Annexure-B.

 

Job Descriptions

The PM&DC Regulation 2012 gives exhaustive details on the duties responsibilities and powers of the Principal. Clause 20 of the subject regulation have already been reproduced above for perusal. This clause bears full details of the institution of the Principal. Likewise, the job description of all other carders i.e., Dean, Head of Department, Professor etc. down to the medical officer / demonstrator have been formulated by Avicenna Medical College  and are as follows:

  1. Job description of the Principal                                   
  2. Job description of the Dean
  3. Job description of the HOD
  4. Job description of the Professor
  5. Job description of the Associate Professor
  6. Job description of the Assistant Professor
  7. Job description of Senior Registrar / Senior Lecturer
  8. Job description of Medical Officer / Demonstrator

 

Recruitment of Faculty

Advertisement

The recruitment of faculty through established means and procedures and only the person qualified is given the job. The advertisement is placed on the print and social media and applications invited. The advertisement clearly mentions the qualifications of the faculty the numbers required and last date of applications together with the date of interview. 

 

Receipt of Applications

All applications are handled in confidentiality and put up to the Principal for perusal. The Principal then marks the applications to the basic sciences or clinical sciences, faculty recruitment sub-committees which are as follows:

  1. Basic Sciences recruitment sub-committee – This consists of the HOD of the concerned department plus two HODs from the basic sciences.
  2. Clinical Sciences recruitment sub-committee – This consists of the HODs of the concerned department and two HODs from the clinical sciences.
  3. The Recruitment Committee – All recruitments are done by the concerned sub-committee together with the Principal and Director HR.

Note: After the applications have been perused by the basic and clinical sub-committees the recruitment committee meets on the day of the interviews.

 

Selection

The recruitment committee interviews all concerns who ascertain their suitability for employment at Avicenna Medical College. The salary structure, perks and benefits are discussed with each candidate in an open-minded manner. The terms and conditions of employment and clarifications that may be required by any candidate are also spelled out in a friendly manner. Once the employer and the employed have agreed on various terms and conditions the following documentation is issued to the incoming prospective faculty:

  1. Letter of Appointment
  2. Contract Details
  3. Joining Letter

Note: Those desirous of joining Avicenna Medical College are also provided a copy of the leave policy and the job description for which they have been recruited. 

 

Promotion

  1. Avicenna Medical College follows the terms and conditions and procedure for promotion and retention of the faculty as provided in the PM&DC Regulations of 2018. In order to facilitate the faculty, Avicenna Medical College promotes research work and as a liberal policy on faculty development by encouraging faculty attendance at various workshops, seminars, study periods, symposiums while holding and sponsoring such academic activities at Avicenna Medical College.
  2. The college ensures that promotions are not denied to the faculty and these are granted without waiting for the vacancy to occur. It is for this reason that there is element of permanency in the faculty serving at Avicenna Medical College.
  3. All promotions are applied for in the shortest possible time after recognition of experience has been received from Pakistan Medical & Dental Council.

 

Retention of Faculty

  1.  All faculty recruitment is done on permanent basis and no faculty is told to go without any valid reason, the sanction of which must come from the Executive Committee. In urgent cases, such communication takes place through informal means.
  2. All efforts are made to retain the faculty since availability of the faculty can be a big problem. Faculty at Avicenna Medical College is of permanent nature and there is no concept of part time faculty. Pakistan Medical & Dental Council guidelines as provided in the regulation of 2012 are followed in letter and spirit.

 

Quantum of Faculty

Avicenna Medical College follows the policy of maintaining nearly 100% faculty strength for the purpose of effective and efficient imparting of instructions and achievement of aims and goals of the curriculum. The faculty is expected to abide by a system in which their punctuality, commitment to the deliverance on medical education and commitment to doing research are highlighted.  The Faculty currently employed at Avicenna Medical College is as shown in Annexure-F attached.

Note: A perusal of the faculty list of the basic sciences and clinical sciences would indicate the near permanency of faculty of Assistant Professors and above. However the carders of Demonstrators, Lecturers, Medical Officers etc. remain volatile due to their training and professional commitments.

 

Roles of Faculty

  1. Besides the imparting of instructions for the purpose of achievement of the aims and objectives of the curriculum specified by the HEC, PM&DC and UHS, the faculty is involved in various academic related and extra-curricular activities related activities. These include the following:
    1. Being member of the Academic Council as an HOD/Professor etc. with responsibilities as given in Standard 4 – Curriculum Organization and Standard 11 – Governance, Service and Resources
    2. Being a member of the Curriculum Committee within the framework of Curriculum Organization with the role as envisaged in Standard 4 – Curriculum Organization.
    3. Being members of the Assessment Committee within the framework of Curriculum Organization and with the duties and responsibilities as envisaged in Standard 7 – Assessment.
    4. Being member of the Program Evaluation Committee within the framework of Curriculum Organization and as envisaged in Standard 10 – Program Evaluation and Continuous Renewal.
    5. Fulfilling the important task of curriculum management by being a member of Curriculum Management Committee within the framework of the Curriculum Organization as envisaged in Standard 6 – Curriculum Management.
    6. Focusing on research for the benefit of his/her own career for attainment of necessary qualifications and also sharing knowledge and experience with the undergraduates on research work.
    7. Being supervisor of extra-curricular activities, excursions and recreations and also literary activities like debating, drama and declination contests.
    8. Being an important member of faculty at Avicenna Medical College for the enhancement of medical education and augmenting the aim and objectives of the vision and mission of the college within the guidance of PM&DC and UHS.

 

Faculty Development Program

  1. Faculty development is given importance at Avicenna Medical College as faculty development programs help to enhance the knowledge, skills and ability of the teachers besides improving the quality of higher education. Training and development are linked to individual and organizational performance as these enhance skills and abilities of the teachers which in term result in better results and outcome. It is therefore important that in order to remain abreast with the development of continuous professional developments of the human resource. The organizational performance largely depends upon the inculcation of knowledge, skills and desired attitudes.
  2. The HEC and PM&DC emphasizes on faculty development and issues quality assurance guidelines. The Pakistan Medical & Dental Council through its regulation on the promotion and retention of faculty sets standards that motivate the faculty to remain abreast with the latest developments and engage themselves in research work. Research papers are mandatory for promotion from one level to the other.
  3. At Avicenna Medical College faculty development is a constantly on-going process. A number of seminars, symposiums and workshops are held to enable the faculty to participate and get qualified in order to fulfill the requirements of promotion and retention of faculty. The following are an example of some of the activities under taken at Avicenna Medical College:
    1. Orientation workshop on medical education
    2. Emerging trends in curriculum development 
    3. Redefining role of teachers in medical education

 

Encouragement to Attend Professional Development Opportunities

In order to encourage the faculty to attend faculty development opportunities, Avicenna Medical College encourages its faculty to attend all possible workshops, seminars and symposiums. The faculty is given paid leave for the following commitments:

  1. Seminars
  2. Symposiums
  3. Workshops
  4. Study periods
  5. Conferences – local and international
  6. Assignment as external examiner
  7. Assignment as examiners (Paper setters)

Note: All the above commitments are kept over and above the authorized leaves and the faculty is given paid leave and encouragement.

 

Personal Development

  1. The personality of a faculty member is a strong motivating factor for the students. The teacher’s training about personal grooming has direct effect on the learning attitude of the students as inspirational personality of a teacher evokes the students. It is for this reason that Avicenna Medical College motivates the faculty to have a good outlook and display good grooming.
  2. The members of the faculty are encouraged to become the heads of various students’ committees and also give their presence at various functions so that the faculty can have personal development.

 

Professional Development

  1. The task of teaching at Avicenna Medical College is quite daunting and demanding. Here the teachers realize the importance of faculty training programs in enhancing skills and knowledge so that they are fully aware of their job responsibilities. Thus, the faculty remains involved in the faculty development aspects as a continuous process.
  2. It has been found in the early years of this college that the faculty is not equipped to organize to new programs and curriculum management. Instead the faculty was limiting itself to the role of a teacher in their specific subject. Avicenna Medical College involves the faculty in multi-faceted aspects to include:
    1. Preparation of MCQs, Cluster MCQs and high difficulty index MCQs
    2. Preparation of SEQs / SAQs in a scenario based and clinical setting
    3. Becoming part of various committees to include the Academic Council, Curriculum Committee, Assessment Committee, Program Evaluation and Review Committee and Curriculum Management Committee.
    4. Performing tasks of invigilation
    5. Holding interactive sessions of key discussion
    6. Preparation and conduct of practical examinations
    7. Preparation and conduct of OSPE
    8. Preparation and conduct of OSCE
    9. Holding of tutorial classes for a small group
    10. Interacting with the students for all academic commitments
    11. Preparing and conduct of all ward classes
    12. Preparation and conduct of “on-patient training”
    13. Simulated patient training and standard patient training
    14. Setting personal example of punctuality and conduct

 

Organizational Development

Professional development at the personal level could result in a tunnel vision and narrow spectrum on knowledge that mars effective decision making. However grooming and growth within an organization develops tolerance, interpersonal relations and inculcates effective decision making ability. At Avicenna Medical College, all faculty members are engaged in brother-like interpersonal relations, they care for each-others’ needs and the informal culture encouraged by the Chairman of the institute results in comfort and ease. Avicenna Medical College enjoys the reputation of having friendly atmosphere where the faculty gives their maximum output in an environment of mutual respect and understanding.

 

National/International CME and CPD Activities

Faculty at Avicenna Medical College is provided full opportunity and are encouraged to attend national and international CME and CPD activities. Faculty is given paid leaves for all study periods of up to 8 days per annum. Further leave is also available as the priority goes to professional development. The college in order to encourage its faculty has set aside funds in the budget for the purpose of research at Rs. 25000 per faculty for co-curricular activities and equivalent to US $ 25,000 for international professional development

 

Policy for Partaking in Political Activity

Avicenna Medical College strongly discourages its faculty members to have any political affiliation; any faculty member involved in such activities is liable for disciplinary action. No political gatherings, rallies or any welcoming parties to any political personality is allowed.

 

Faculty Welfare

The ratio of male and female faculty at Avicenna Medical College is nearly 50% each. Avicenna Medical College takes its guidelines from Pakistan Medical & Dental Council in looking after the faculty in a most conducive manner. Some of the measures taken are:

  1. Having a liberal leave policy to address the needs of both the male and female faculty. The details of leave policy have already been attached is Annexure-E.
  2. Having well equipped and well-staffed day care center where mothers can leave their siblings with confidence.
  3. Having prompt salary payment policy where the faculty is sure of the date and time when the payment is ready (faculty paid on the 5th of each month)
  4. Having funds to help the faculty who may have financial crisis and receiving the amount in convenient installments
  5. Knowing the needs of the female faculty especially those with infants and giving space to set female members of the faculty in time relaxation at arrival and pack-up
  6. Involving the faculty at all tiers of decision making
  7. Providing dedicated medical health services to the faculty in need
  8. Having a system of prompt promotions based on the rules and regulations laid down by PM&DC
  9. Having clear job descriptions for all carders of the faculty

 

Training the Trainers

The institution through its department of medical education, in collaboration with the University of Health Sciences runs an effective program for training the faculty of medical education to conduct workshops. The University of Health Sciences conducts training workshops for qualified medical educationists at its premises to run programs such as Certificate in Medical Teaching (CMT), Finance Management, Leadership and Research Methodology. These faculty members are then encouraged to conduct workshops for the entire basic sciences and clinical faculty in their own institutions.  

 

Innovations in Faculty Development

The importance of Faculty development and it being a continuous process cannot be over emphasized. This is exactly the policy that is being followed at Avicenna Medical College. Whereas the arenas in which the faculty is involved to achieve faculty development, new ways, means and innovations are arranged to arouse the faculty interest. The faculty is free to express their opinion and come up with innovations that can help expand the center of teaching and learning services. Some of the measures used include:

  1. Provision of strong administrative support
  2. Encouraging the faculty to have their hands-on possibilities of new approaches
  3. Giving enough time to the faculty for their own self-learning and;
  4. Monetary support to those who invest their time in their personal and professional development.

 

The college also provides access to sophistication of learning technologies, ascendance of assessment, making faculty a part of internal and external audits and giving additional responsibilities against monetary benefits. The traditional approach of faculty development has to be interjected with fresh ideas to keep the interest of the faculty alive.

 

Various faculty innovative ideas have been put into practice at Avicenna Medical College. The involvement of faculty in the evening support classes improve the results, the availability of the e-Library, the availability of the digital library and the college link up with the HEC and UHS libraries have all come out as innovative suggestions from the faculty and adapted by the college.

 

Faculty Appraisal

Faculty development is given importance at Avicenna Medical College as faculty development programs help to enhance the knowledge, skills and ability of the teachers besides improving the quality of higher education. It is also important that along with professional developments of the human resource, promotions and performance appraisals be given to them. The college ensures that promotions are not denied to the faculty and these are granted without waiting for the vacancy to occur. It is for this reason that there is element of permanency in the faculty serving at Avicenna Medical College. All promotions are applied for in the shortest possible time after recognition of experience has been received from Pakistan Medical & Dental Council. The college also has its internal procedure of performance evaluation of the faculty. This practice has to be done annually by the Head of the concerned department which is also a requirement of the Minimum Service Delivery Standards of Punjab Healthcare Commission and International Standards Organization. The HOD gives after assessment, a performance evaluation and appraisal recommendation on a performance evaluation form to the Human Resource Department.